Job Details

Program Description:

This position is responsible for verifying, preparing, and forwarding purchase orders, verifying receipt of items, and authorizing payment. The Purchasing Agent is also responsible for supply planning, managing, and maintaining purchasing levels from a variety of vendors and suppliers. Works with other departments and supports key stakeholders in the execution of G-CON's business operations.

Essential Job Functions:

Essential job functions represent the fundamental job duties and accountabilities of the employment position that the individual holding the position must be capable of performing. Persons with disabilities can perform these with or without reasonable accommodations. The Vice President or his/her designee may assign other duties limited to those consistent with the applicable scope of the appropriate professional job function.

Inventory and Supply Control – 30%

• Ensures proper inventory control and maintenance
• Monitors daily production activities (actual vs. planned) and coordinates with production and project management to ensure material availability
• Ability to use system generated analysis (slow moving, obsolete, re-order points, etc.) to assist purchasing decisions
• Creates and controls a system for storage and flow of equipment and supplies
• Maintains required reports and records on all warehouse activity including (BOL'S, receiving records, transfers, cycle counts, re-order points) purchasing program
• Monitors changes in customer demand and work to effectively minimize shortages and /or excess inventory levels
• Proactively identifies and communicates the status of excess inventory for potential customer liability
• Perform monthly / weekly cycle counts
• Assists with mid-year and year end audit
• Inspects, tests and forwards requests for equipment repairs

General Purchasing Procedures – 50%

• Provides purchasing planning and control information by collecting, analyzing, and summarizing data and trends
• Verifies purchase requisitions by comparing items requested to approved vendor list; clarifying unclear items or suppliers and recommending alternatives
• Ability to verify job requirements with proper personnel prior to procuring needed materials
• Prepares purchase orders by verifying demand, specifications, and cost
• Obtains purchased items by forwarding orders to suppliers; monitoring and expediting orders as needed
• Verifies receipt of items by comparing items received to items ordered; resolves shipments in error with suppliers
• Keeps information accessible by sorting and filing documents
• Collaborates with accounting and vendors in solving invoicing discrepancies
• Work with Accounts Payable to close invoices as soon as possible to ensure proper cost control
• Ability to properly maintain requisitions and receipts for auditing purposes
• Maintains required reports and records on file with proper entry of purchases, transfers, price changes into computer purchasing program

Vendor Account Maintenance and Negotiations – 10%

• Checks requisitions, obtains quotes, examines bids and recommends business award
• Researches, interviews, and negotiates with suppliers to obtain prices and specifications
• Evaluates vendor reliability; suggests new supply sources, as needed, in areas which current vendors and suppliers are inadequate

Proper Importing of Products and Shipping Logistics 10%

• Receives materials and equipment into inventory
• Assists in the assembly of the critical spare parts package
• Assists in the logistics of trucking and shipping.
• Assures that shipping from overseas manufacturing sites is established and secured
• Ability to effectively implement a process improvement to optimize overall location and item level accuracy. Ability to confirm picklists in warehouse and troubleshoot all special-order problems from time of receipt
• Ensures proper exporting of products via trucking and shipping

Other Duties as assigned by Department Head

Marginal Job Functions:

Marginal job functions identify accountabilities that are performed but are not essential as defined above. Marginal job functions may be reassigned and must not prohibit the employment of a person with disabilities.

None

Position Specifications

Qualification Requirements:

To perform this job successfully, an individual must be able to perform each

essential function

Education and/or Experience:

Education:

High School Diploma or GED required; 2 years of college preferred

Min of 3-5 yrs:

Purchasing and inventory maintenance, preferably in construction projects or a manufacturing environment

Intermediate

Knowledge in production scheduling and materials planning

Intermediate

Knowledge in Microsoft Office packages, particularly Excel

Intermediate

Knowledge and understanding of working with ERP systems, preferably Microsoft Dynamics Great Plains

Intermediate

Knowledge in international shipping regulations

Advanced

Skill in planning, purchasing, receiving, and logistics

Advanced

Skill in basic computer functions such as word processors, spreadsheets, and internet usage