Job Details

Logistics Administrative Assistant

Valmont impacts millions of people around the world every day, yet they might not realize the many ways. Our technology is helping feed the growing population, supplying the world with more reliable energy and access to renewables, enhancing connectivity in remote and urban locations to create a sustainable future and so much more. Simply put, Valmont is advancing agricultural productivity and reimagining vital infrastructure to make life better.

Join a Fortune 1000 company that respects hard work, honors diversity and invests in our employees as we focus on creating the world of tomorrow, today. We are the modern workforce. Are you ready to move the world forward? Apply now.

This is an administrative hourly position.

Starting pay range (LG34): $20.29 - $25.38

Eligible for annual discretionary bonus

A Brief Summary of This Position:

The Logistics Administrative Assistant is an individual contributor responsible for coordinating shipping needs for customer orders for the site. This consists of daily communication with multiple sites, Customer Service Representatives, Dispatchers, Supervisors, Managers, and shipping personnel to ultimately ensure that all product is delivered on time and per the customer's requirements. The incumbent seeks relevant information on scheduled shipments to establish short-term shipping and workload priorities, then analyze their actions to determine the effect/impact on business goals. This position is also responsible for communicating with all supporting departments to ensure the completed product is delivered to the shipping department within an acceptable timeframe to ensure on-time delivery objectives can be fulfilled. The role requires maintaining a library of various documents specific to both customers and Valmont sites. When necessary, this position requires interaction with the end-customer on delivery-related topics.

Essential Functions:

• Manage shipments, paperwork associated with the movement, loading and deliveries
• Seek daily communication from upstream departments to ensure product is correctly prioritized
• Effectively communicates with customers and dealers, coordinating delivery appointments with carriers, to meet company deadlines.
• Expedite orders through shops to achieve on-time delivery of customer product
• Creates BOL's (Bill of Ladings) for shipments, along with supporting documents
• Provide estimates and frequent updates in regards to planned ship & delivery dates
• Coordinate required inspections through Quality Assurance for inspected orders
• Coordinate deliveries to align with customer's receiving yard schedules
• Create, organize, and maintain document libraries
• Review, input and audit data with above-average attention to detail & accuracy

Other Important Details about the Role:

• Coordination of the on-time delivery of product to the customer with involvement of multiple Valmont sites, as well as external vendors to meet the specified delivery date
• Responsible for their own safety, and required to report any unsafe acts or conditions to the appropriate personnel
• Responsible for the quality and integrity of their work, including reporting & data accuracy
• Continuously improve the level of support provided to stakeholders, which ultimately impact the end-customer
• Support the Shipping Scheduler, as well as other administrative tasks within the shipping department (traffic liaison, order clearing, order tracking, invoicing, problem-solving involvement)

Required Qualifications of Every Candidate (Education, Experience, Knowledge, Skills and Abilities):

• High School Diploma / GED required
• One (1) year of strong clerical experience
• Ability to stand, walk, climb stairs and ladders
• Experience and knowledge of Microsoft Outlook, Excel, and Word
• Effectively communicate with key personnel via phone, email, and face-to-face
• Possess knowledge of transportation terms & manufacturing processes
• Ability to be exposed to outdoors elements for short durations of time

Highly Qualified Candidates Will Also Possess These Qualifications:

• 3+ years of experience, within a shipping/logistics coordination role
• Experience with warehouse inventory systems
• Experience with an ERP System (ex. IFS)
• Experience with Traffic Management System

Working Environment and Physical Efforts:

Work is typically performed in an office setting. The incumbent is regularly required to sit for extended periods of time, as well as talk and listen on the phone and in personal conversations or meetings. Environment is fast paced and demanding most of the time. No travel requirements for this position. The employee frequently is required to use hands to finger, handle, or feel and reach with hands and arms while working in the office with various files and forms and while working on the computer. The employee is occasionally required to move about the office. Incumbent must utilize proper ergonomic safeguards such as monitor height and positions, keyboard location and height and proper wrists rests. The employee must occasionally lift and/or move up to 15 pounds in working with large files, binders, and computer equipment. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and depth perception.

Incumbent will also be exposed to production facilities where specific PPE will be required such as hand, hearing, foot, eye, and head protection. There will also be frequent exposure to outside elements for short periods of time. Being outside will also expose them to material handling equipment such as forklifts, straddle trucks, and shag trucks.

Benefits

Valmont offers employees and their families a comprehensive Total Wellbeing benefit package to ensure their individual and family's overall wellness needs are met. Some offerings are dependent upon the role, work schedule, or location and can include the following:

• Healthcare (medical, prescription drugs, dental and vision)
• 401k retirement plan with company match
• Paid time off
• Employer paid life insurance
• Employer paid short-term and long-term disability including maternity leave
• Work Life Support
• Tuition Reimbursement up to $5,250 per year
• Voluntary programs like tobacco cessation, Type 2 diabetes reversal, one-on-one health coaching, mortgage services and more

Valmont does not discriminate against any employee or applicant in employment opportunities or practices on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, veteran status, disability or any other characteristic protected by law. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

If you have a disability and require any assistance in filling out the application for employment email EEOCompliance@Valmont.com.