Job Details

FBS Coordinator II

Agency: Texas A&M University

Department: Student Affairs Finance

Proposed Minimum Salary: Commensurate

Job Location: College Station, Texas

Job Type: Staff

Job Description

As a member of the Student Affairs Finance Team, you will provide financial support to multiple units across the Division of Student Affairs. In this role, you will help ensure sound financial stewardship while supporting the division's mission to enhance opportunities for students to fully engage in the Texas A&M University experience. The Division of Student Affairs is dedicated to promoting students' awareness of self and community while fostering an environment that supports their personal, academic, and leadership development. We proudly uphold Texas A&M University's core values of Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. In addition to meaningful and impactful work, we offer a comprehensive benefits package that includes health insurance, professional development opportunities, flexible work schedules, wellness release time, and generous paid vacation leave.

What We Want

The FBS Coordinator I is responsible for providing direct financial support and coordinating a variety of university and departmental business operations. The successful candidate will process accounts payable transactions for departmental accounts while ensuring accuracy and compliance with university policies. This position will assist in maintaining monthly financial transactions supporting university compliance and financial oversight. The coordinator will also assist in preparing One Card non-travel reports for a variety of departments within the Division of Student Affairs.

Essential Duties

Business/Customer Support

• Serves as primary contact for one or more departments
• Coordinates problem-solving and/or training for customers on tracking, payment issues or general expense questions
• Responsible for communicating policies and procedures to assigned unit/department(s)
• Research policies, practices, and atypical transactions and makes recommendations as needed
• May coordinate a specialized or complex task for one or more units
• May review financial transactions for compliance
• May be subject matter expert for certain types of financial transactions for the university
• May provide customer service

Reporting/Documentation

• Prepares, allocates, and coordinates documentation of basic purchasing documents including vouchers, payment cards, and vendors while analyzing account activity
• Enters and reviews non-routine travel expense reports
• Enters documentation for contracts, receipts, and invoices in appropriate system with minimal errors
• Reviews documents for mathematical accuracy, proper coding, compliance, and approval as directed
• Assigns commodity or account codes to requisitions and invoices as directed
• Meets established processing goals as directed
• May prepare and update non-standard reports and assist with complex reports
• May assist with account verification or reconciliation and research discrepancies
• May assist with gathering transaction data/information
• May enter payment and enclosure distribution
• May review financial transactions for compliance

Training/Support

• May support and shadow strategic partners
• May draft and update internal job aides
• May supervise student workers

Department Liaison and Engagement

• Serves as a liaison between assigned departments and the Division of Finance to facilitate communication and resolve routine financial inquiries
• Participates on departmental, divisional and university committees, workgroups or task forces as assigned
• Attend staff meetings for assigned departments

What You Need to Know

Salary: $51,000-$54,000 annually

Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume.

Required Education and Experience

• High School diploma or equivalent combination of education and experience
• Six years of related experience

Preferred Qualifications

• Bachelor's degree in a relevant field
• Prior financial experience at with the TAMU system

Knowledge, Skills, and Abilities

• Ability to multitask and work cooperatively with others

Other Requirements and Factors

• This position is security sensitive
• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures
• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume' or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.