Job Details

Attendance Clerk

Attendance Clerk Wage/Hour Status: Non-Exempt

Reports to: Campus Principal Pay Grade: 403 Duty Days: 197 Dept./School: Assigned Campus Date Revised: 10/2026

Primary Purpose

Align the assignment's major responsibilities and duties with district goals so that all students succeed.

Qualifications

Education/Certification

High school diploma or GED

Special Knowledge/Skills

Proficient word processing and file maintenance skills Effective organizational, communication, and interpersonal skills Demonstrate the ability to communicate effectively in English, both orally and in writing, using proper grammar and vocabulary Knowledge of basic accounting principles Demonstrate the ability to use Microsoft Office or an equivalent computer program to develop spreadsheets, databases, and do word processing Ability to prioritize workflow to address multiple needs of the supervisor Ability to multitask numerous complex administrative activities Have excellent integrity and demonstrate good moral character and initiative.

Experience

One to three years of secretarial experience, preferably in a public education environment

Major Responsibilities and Duties

Building Maintenance and Repair

• Ensure district facilities are functional, safe, clean, and well-maintained.
• Develop and maintain written departmental procedures for maintenance, repair, and operations of all district buildings and equipment. Ensure work orders are processed and executed in a timely manner.
• Prepare plans and specifications for contracted repair work and site improvement for submission to the purchasing department for bids.

Records, Reports, and Correspondence

• Maintain accurate daily records of student attendance in accordance with TEA/State Guidelines and local policy
• Code reasons for student absences and tardiness, and maintain a file of parent documentation.
• Prepare truancy files for students not meeting attendance requirements and submit to the appropriate Justice of the Peace and to the administrator attending the truancy hearing.
• Develop any requested/required attendance reports in a timely manner.

Reception and Phones

• Assist students, teachers, and parents as needed.
• Exhibit a personality that demonstrates enthusiasm and interpersonal skills to relate well with students, staff, administration, parents, and the community, including difficult and emotional situations.
• Demonstrate appropriate telephone etiquette, with proper voice inflection, and take reliable messages, and route to appropriate staff.
• Greet visitors, answering telephone calls in a pleasant and efficient manner, and communicating effectively in routine, sensitive, and confidential matters.
• Protect the confidentiality of school records and information about students and staff, and use discretion when sharing any such information.

Other

• Perform any duties and responsibilities that are within the scope of employment, as assigned by the Principal or designee, and not otherwise prohibited by law or Board regulations.

Mental Demands/Physical Demands/Environmental Factors

• Tools/Equipment Used: Standard office equipment, including computer and peripherals
• Posture: Prolonged sitting
• Motion: Repetitive hand motions; prolonged use of a computer.
• Mental Demands: Maintain emotional control under stress; work with frequent interruptions

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned, or of the skills that may be required.

Bryan ISD is an equal opportunity employer. All applicants are considered for all positions without regard to race, color, national origin, religion, sex marital or veteran status, medical condition, or disability, or any other legally protected reason.